Bylaws & Constitution

Newfoundland Lacrosse Association
NLLA Constitution
Newfoundland Lacrosse Association Constitution and By-laws

1. The name of the Society is “NEWFOUNDLAND AND LABRADOR LACROSSE ASSOCIATION”, hereinafter referred to as “NLLA“)

2. The purposes of this Society shall be:

  • To encourage and foster amongst its members and all citizens in general, healthy physical activity, sportsmanship and overall good citizenship.
  • To maintain, increase and perpetuate the interests of Amateur Lacrosse.
  • To manage and operate Lacrosse chiefly within the Province of Newfoundland.
  • To encourage and promote competition for its members in eventual Provincial league play, and amongst teams habituated in other Canadian provinces.

3. That it be an unalterable provision of the Constitution that upon dissolution of the NLLA, all assets of the Association be turned over to the Canadian Lacrosse Association.

ARTICLE 1 – AFFILIATION
ARTICLE 2 – MEMBERSHIP
ARTICLE 3 – OFFICERS AND EXECUTIVE
ARTICLE 4 – FINANCES OF THE ASSOCIATION
ARTICLE 5 – OFFICERS AND EXECUTIVE
ARTICLE 6 – OFFICERS OF THE ASSOCIATION
ARTICLE 7 – MEETINGS
ARTICLE 8 – ORDER OF BUSINESS
ARTICLE 9 – VOTING
ARTICLE 10 – ASSOCIATION COLOURS AND TEAM NAME
ARTICLE 11 – AMENDMENTS TO THE CONSTITUTION & BY-LAWS

ARTICLE 1 – AFFILIATION
A. The Association shall maintain in good standing its membership or affiliation, as the case may be, with the Canadian Lacrosse Association (hereinafter referred to as “CLA”) as an Associate Member Association. If the NLLA is subsequently promoted to a full Member Association with the CLA, this article shall be ratified accordingly.

B. The Association shall comply with all applicable by-laws, rules and regulations by which the Associations are governed and upon receiving proper notice, the Association shall arrange that it will be represented by one or more persons, at all Special, Regular and Annual General Meetings of the Associations.

ARTICLE 2 – MEMBERSHIP
A. The membership of the Association shall be limited to those individuals who meet all requirements as subsequently described under criteria for Playing Members, Non-Playing Members, Associate Members, Advisors, or who are voted by the membership as Life Members.

B. PLAYING MEMBERSHIP shall be automatically awarded to any playing member on a competing team in the NLLA and membership costs shall be included with player registration. Playing members over the age of 18 years of age shall be permitted to attend and vote on any legislature brought to general vote, while playing members under the age of 18 years of age shall be permitted to attend any NLLA membership meetings however shall not be permitted to vote on any legislature brought to general vote. Parents of children that are recognized as playing members of the NLLA shal be awarded one vote for each child they have registered in any of the NLLA operations for that calendar year.

C. NON-PLAYING MEMBERSHIP shall be available to any person residing in the province of Newfoundland and agrees to pay a yearly member fee of $20 towards the NLLA. Non playing members must be over the age of 18 years and shal be permitted to attend and vote on any legislature brought to general vote, while non-playing members under the age of 18 years of age shall be permitted to attend any NLLA membership meetings yet shall not be allowed to vote.

D. ASSOCIATE MEMBERSHIP shall be granted by the Association each year:

  • to those persons, firms or corporations who are nominated by the Executive Committee and who have accepted such nomination as a sponsor of a Team (hereinafter referred to as a “Team Sponsor”). Each sponsor shall be permitted to appoint 1 representative as an Associate Member, and shall be exempt from membership fees. These associate members shall be permitted to attend and vote on matters at NLLA general meetings.

E. ADVISORS shall include those persons who are nineteen (19) years of age or older and who, in the opinion of the Executive Committee via majority vote, have demonstrated a sincere interest and taken an active part in promoting the purposes of the Association. Such members shall be exempt from membership fees and shall be permitted to attend and vote on matters at NLLA general meetings.

F. LIFE MEMBERSHIP may be bestowed as an honour, upon any member of the Association who has rendered distinctive or meritorious service to the Association.

  • Nomination of such person for life membership may be proposed in writing by any regular member of the Association provided that such nomination is delivered to the Executive Committee, at least forty-five (45) days prior to an Annual General Meeting. The nomination shall refer in detail to the particulars of the distinctive or meritorious service of such member for which the honour of a life membership is recommended.
  • After receiving the nomination particulars, the Executive Committee shall decide by majority vote if the individual meets the criteria for lifetime membership and if so, shall nominate the individual for lifetime membership to be decided by member vote at the AGM.
  • Approval for lifetime membership shall be decided at the AGM with each member in attendance having one vote. Each year one member with a minimum 80% majority vote shall be awarded lifetime membership. In cases where more than one member earns an 80% majority vote, the nominee with the highest voting approval shall be granted lifetime membership, however all members who earn over 90% majority vote shall be awarded lifetime membership.
  • If the nomination is approved by the Membership attending the Annual General Meeting following the vote the name of the nominee shall be attached to and become part of the minutes of the Annual General Meeting and a certificate of such resolution shall be delivered to the nominee as proof of having received the honour of a Life Membership in the Association.
  • Life members shall be permitted to vote in all general Association meetings beginning in the subsequent meeting after the AGM in which they were approved as a life member.

G. With the exception of Life Members and Executive Members, Membership in the Association shall be for a period of one (1) year commencing on the first day in the month of April and terminating on the thirty-first day in the month of March subject only to the following provisions regarding Regular Members deemed or determined not to be in good standing with the Association.

H. Except for the period of time of suspension, membership by a Member in the Association shall immediately cease upon such Member being determined to be “not in good standing” with the Association (as determined by two thirds (2/3) majority vote of the executive), or upon:

  • Giving twenty (20) days written notice of resignation to the secretary of the Association and the Executive Committee approves the resignation;
  • Giving ten (10) days verbal notice of resignation to the President of the Association and the Executive Committee approves the resignation;
  • Failing to register or re-register a player with the Association within the time allotted each year for registrations, unless the individual wishes to pay a membership fee of $20.
  • Being expelled from membership by the Association.

I. SUSPENSION AND EXPULSION FROM MEMBERSHIP:

  • The Executive Committee by two thirds (2/3) majority vote is authorized and obliged to suspend any Member or any player for a fixed or indefinite period of time, which shall be at the discretion of the Executive, if in the opinion of the Executive, the Member, or the player, as the case may be from time to time, has conducted himself or herself in a manner which is adverse to purposes stated in the Constitution of the Association or to the good government of the Association. The President shall give written notice to either the Member, or the player, as the case may be, of the suspension and shall convene the Executive Committee to receive a copy of the notice of suspension and the written report of the President’s action to suspend the Member or the player.
  • The Executive Committee shall convene a meeting solely for the purposes of hearing the evidence and learning of the circumstances of the suspension. The hearing shall take place at the meeting within seven (7) days following notice to the Member or to the parents of the player, advising of the meeting and giving the Member or the parents of the player an opportunity to attend the meeting and make submissions to the Executive Committee.
  • The Executive Committee shall determine whether the Member or the player has been has acted improperly, has acted in a manner unbecoming or endangering the interest or reputation of the Association, has committed a breach of the aims or purposes as stated in the Constitution of the Association, or has committed a breach of the provisions of the By-laws of the Association.
  • Following the hearing, the Executive Committee shall determine whether or not to continue the suspension for a definite period of time, or expel the Member or player permanently from membership in the Association. Such determination shall be delivered to the resident address of the suspended Member or player, as the case may be, within forty-eight (48) hours following the conclusion of the hearing;
  • In the event the suspended Member or parent of a suspended player wishes to appeal the decision of the Executive Committee, upon payment of the sum of FIFTY ($50.00) DOLLARS as a deposit and delivery of the same together with written particulars confirming the basis of the appeal to the Secretary of the Association, the Secretary shall convene a meeting of the Appeals Committee to be held not later than seven (7) days following notice to the suspended or expelled Member or player. The Executive Committee shall provide a written report to the Appeals Committee giving reasons for suspension or expulsion of the Member or player. Following the appeal the Appeals Committee shall provide its decision on the appeal within seven (7) days following the last day of the hearing. The decision of the Appeals Committee shall be delivered to the resident address of the suspended or expelled Member or player, as the case may be, within forty-eight (48) hours following the conclusion of the hearing. If the decision of the Discipline Committee is upheld the deposit shall be retained by the Association and treated as income from a donor. If the decision is reversed the deposit will be refunded forthwith to the Member or the parent of the player. A two thirds majority vote is needed by the Appeals Committee to overturn a suspension ruled by the Executive Committee.
  • A suspended or expelled Member or parent of the player shall have the privilege of attending the next Annual General Meeting of the Association or extraordinary general meeting of the Membership and address those present with a view of seeking reinstatement as a Member or a player in good standing upon giving written notice to the Secretary of the Association to place on the agenda of business to transact at the meeting the issue of reinstatement of the suspended or expelled Member or player, as the case may be, to be determined by majority vote of the Membership in attendance provided that such motion is duly moved and seconded by the Membership in attendance.

ARTICLE 3 – OFFICERS AND EXECUTIVE
A. Subject to the provisions hereinafter, the Executive Committee shall be elected at each Annual General Meeting of the Membership of the Association from those members who are not less than 19 years of age and who are Members in good standing in the Association.

B. The Executive Committee shall comprise

  • Those Members who were entitled to be elected for the following seven (7) named positions as Officers of the Association: President, the Vice- President, the Director of Operations, the Treasurer, the Executive Director, the Director of Personnel, and the Registrar.

C. Each officer shall serve the Association from the time of their election, or appointment to fill a vacancy for the unexpired period of the vacating officer, for two calendar years.

D. Any officer or director may be permanently removed from office upon a vote of the Membership of the Association at an Extraordinary General Meeting of the Membership, called for that purpose being cast and seventy-five percent (75%) of the Membership present voting in favor of removal.

E. Upon a vacancy occurring at any time and from time to time in the Executive Committee, the President shall appoint a Regular Member of the Association to hold office until the next Annual General Meeting or until a successor shall be duly elected or appointed.

F. No member of the Executive shall also hold a position of Coach, Assistant Coach or Manager of any team of players registered with the Association, without the expressed approval of the other Executive Committee members by majority vote.

G. No Member may hold more than one position on the Executive Committee.

ARTICLE 4 – FINANCES OF THE ASSOCIATION
A. The Executive Committee shall have the power to raise money by whatever means lawfully available to the Executive Committee from time to time and shall have the discretion to apply all money or any part of the money so acquired in any manner the Executive Committee deems appropriate to further the objects and purposes of the Association as recited in the Constitution of the Association and without limiting the foregoing the Executive Committee may purchase, lease or otherwise acquire and dispose of any or all of the same for reward for the Association and the account and property of the Association.

B. The Executive Committee shall not cause the Association to issue any mortgage, bond or debenture without first obtaining the approval of the Membership of the Association, by special resolution of the Membership, at a meeting called for that purpose.

ARTICLE 5 – OFFICERS AND EXECUTIVE
A. Each member of the Executive Committee shall commence serving the Association immediately following their election or appointment.
B. The Executive Committee shall engage the auditor appointed by the Membership at an Annual General and assure that the financial statements are prepared by the auditor and available to each member to inspect or take copies of the same, as required by these By-Laws, for the approval of the Membership at an Annual general Meeting.

ARTICLE 6 – OFFICERS OF THE ASSOCIATION
A. PRESIDENT:

  • The President shall preside at all meetings of the Association;
  • The President shall represent the Association at any relevant meetings in the province of Newfoundland, as well as any CLA meetings.
  • Act as liaison between the NLLA and the CLA in all matters.
  • Oversee any and all activities related to the NLLA and.
  • Appoint the Chair of each subcommittee.
  • Shall be permitted to have a seat on each subcommittee.

B. VICE-PRESIDENT:

  • The Vice- President shall preside at all meetings of the Association;
  • The Vice President shall represent the Association at any relevant meetings in the province of Newfoundland, as well as any CLA meetings if the President is unable to fulfill said duties, or if the meeting allows a second NLLA representative.
  • Shall be appointed President if the President resigns or is unable to fulfill his/her duties.
  • Shall assist the President in the performance of the President’s duties
  • Shall perform the duties of the President in an interim basis if the president is temporarily unable to perform his/her duties.
  • Shall perform such other duties as may be assigned to the Vice-President, by the President.
  • Shall be permitted a seat on any subcommittee.

C. DIRECTOR OF OPERATIONS:

  • The Director of Operations shall direct instruction and drills at any NLLA associated events, or shall assign instructional duties to another member.
  • Shall be responsible for booking all practice and game play times for the Association operations, with the exception of individual provincial or other travel teams
  • Chair any subcommittees formed to perform league operations unless otherwise stated by the President.

D. TREASURER:

  • The Treasurer shall maintain the financial transactions and the records of the same for the Association;
  • The Treasurer shall provide the Executive Committee with a verbal or written financial report at each regularly scheduled Executive Committee meeting;
  • The Treasurer shall present to the Membership of the Association at each Annual General Meeting a financial report representative of the accounts of the Association, and shall present to the Membership an audited financial statement.
  • Upon Expiration of the duly elected or appointed term, resignation, or expulsion an audited financial report representative of the accounts of the Association shall be presented to the Membership, for their approval, at the subsequent Annual General Meeting;
  • The Treasurer shall serve on the Finance Committee
  • Shall pay all salaried employees of the NLLA.
  • Without limiting the foregoing, the Treasurer shall perform such other duties as may be assigned to the Treasurer, by the President.

E. EXECUTIVE DIRECTOR:

  • The Executive Director shall maintain a full and complete record of all meetings, as required by the President;
  • The Executive Director shall be responsible for all correspondence and related duties;
  • The Executive Director shall ensure all statements, lists or other reports are filed as required;
  • Without limiting the foregoing, the Executive Director shall perform such other duties as may be assigned to the Executive Director, by the President.

F. DIRECTOR OF PERSONNEL:

  • The Director of Personnel shall be responsible for certifying all coaches and officials under the CLA and its associated regulatory bodies.
  • The Director of Personnel shall be responsible for providing ongoing support and evaluation of all coaches and officials.
  • The Director of Personnel shall be responsible for scheduling all officials for designated NLLA games.
  • Without limiting the foregoing, the Director of Personnel shall perform such other duties as may be assigned to the Director of Personnel, by the President.

G. REGISTRAR:

  • The Registrar shall be responsible for accepting and recording all registrations for NLLA operations.
  • Shall, in conjunction with the treasurer, accept and record all monetary transactions related to NLLA operations.
  • Shall be responsible for setting team rosters for minor lacrosse house league operations.
  • Without limiting the foregoing, the Director of Personnel shall perform such other duties as may be assigned to the Registrar, by the President.

ARTICLE 7 – MEETINGS
A. The Annual General Meeting of the Association shall be held at such place as prescribed by the Executive Committee within 120 days of the end of the fiscal year (April 1st) at a time and place determined by the Executive with written notice provided to the members fourteen (14) days in advance.

B. The General Meeting mentioned as By-Law 7 A., shall be called the Annual General Meeting. All other general meetings shall be called Extraordinary General Meetings.

C. The Executive Committee may, whenever they think fit, convene an Extraordinary General Meeting. An extraordinary general meeting may also be convened on the written requisition of ten per centum (10%) or more of the Membership of the Association, in good standing.

D. Seven (7) clear days’ notice of all general meetings shall be given by written notice addressed to each member of the Association, who is entitled to vote at such meetings and who have supplied the Association with an address and also by publication in the manner prescribed by the Executive Committee. Notice of a general meeting shall specify the place, the day and the hour of the meeting, and, in case of special business, the general nature of that business.

E. The accidental omission to give notice of a meeting to, or the non-receipt of a notice by any of the Membership entitled to receive notice, does not invalidate a proceeding at that meeting.

F. A quorum at any general meeting of the Membership shall be ten (10) Members who are in good standing and present at the meeting; unless otherwise stated. A simple majority vote shall be sufficient to pass any resolutions properly proposed for consideration of the Membership, unless otherwise stated.

G. Executive Committee meetings shall be held as required, with a minimum of one (1) each two month period and it shall be obligatory for each executive member to present at each meeting a written or oral report detailing their activities and performances from the time of the previous meeting. Further, each standing committee chairperson, as appointed by the president shall present their written reports in a timely manner to the Executive Committee. A quorum for an Executive Committee meeting shall be a simple majority of the Executive Committee.

ARTICLE 8 – ORDER OF BUSINESS
A. A “Call to Meeting” shall be presented to each member at least fourteen (14) days prior to the Annual General Meeting, or at least seven (7) days prior to any General Meeting of the Membership of the Association. Items for the Agenda must be received by the Secretary of the Association, 5 days prior to the Meeting. No other items of business shall be raised or discussed at such meeting.

ARTICLE 9 – VOTING
A. At any General Meeting of the Association, all Regular, Associate and Life Members of the Association shall have one (1) vote, while parents of regular members shall have one (1) vote for each child they have registered in any NLLA operations for that calendar year.

B. No proxies shall be allowed or permitted at any meeting of the Membership of the Association.

C. At all meetings of the Association, voting shall be by a show of hands unless a poll is demanded and the Membership in attendance decides upon a ballot.

D. Resolutions duly proposed need only a simple majority of votes in favor either by a show of hands or by votes cast by ballot unless otherwise stated.

E. Amendments to the Constitution and Bylaws shall require a seventy-five percent (75%) majority vote.

ARTICLE 10 – ASSOCIATION COLOURS AND TEAM NAME
A. The recognized official colors of the Association shall be predominately black, red and white. All provincial select teams will be called the “Newfoundland Norsemen.”

ARTICLE 11 – AMENDMENTS TO THE CONSTITUTION & BY-LAWS
A. Resolutions to amend or alter the Constitution or By-Laws shall only be made at the Annual General Meeting or, an Extraordinary General Meeting of the Association.

B. Amendments to the Constitution and By-laws shall require a seventy-five percent (75%) majority vote.

Comments are closed.